Portage County, Ohio
4-H Horse Program
Horse Committee Webpage
2013
Ohio 4-H
home
DUE DATE LISTING OF FORMS
Name of Form Who uses Turn in to Date due
Volunteer Insurance coverage http://www.americanincomelife.com Advisor Extension Office January-1
4-H CAMP applications Members Extension Office February-8
Club Charter Checklist form http://advisorshandbook.ohio4h.org/clubmanagement/files/Charter%20Self%20Assessment%20for%20Advisors.pdf Advisor Extension Office March-1
Club of Distinction Score Sheet Advisor Extension Office March-1
Gold Medal Nominations (County awards) (Including Horse) Advisor Ruth Matheos  March-1
Secretary’s Book http://www.ohio4h.org/product/files/Secretary%20Record%20Book.pdf Club  Extension Office March-1
Treasurer’s Book (Treasurer’s Handbook) http://www.ohio4h.org/product/files/Treasurer%20Record%20Book.pdf Club Extension Office March-1
Waiver of Liability  for a 4-H Members to use Someone Else’s Horse  Advisor Kay Viall May-1
Leasing a 4-H Horse project (Ohio Guidelines) and Lease Form Members Ruth Studer  May-20
Early Stall Sheet for Members Attending Fair Advisor Ruth Studer  June-1
Horse Registration and Identification form Advisor Ruth Studer  June-1
Horse Trailer Parking Reservation  Advisor Ruth Studer  June-1
Members Riding Level Data Sheet Members Advisors June-1
Horse (Committee) Alumni Scholarship application for College Members Jen Rice/Ruth Matheos July 1
Horse (Committee) Alumni Scholarship application for Trade School Members Jen Rice/Ruth Matheos July 1
Horse King or Queen Application 16-18 yrs Members Karen Hovey  June-20
Horse Prince or Princess Application 13-15 yrs Members Karen Hovey  June-20
State Fair Selection Show (PAS) in Summit County  Optional Information June-24
State Fair Selection Show (PAS) Pre-registration for Portage County Members Angie Polichena June-28
Camping reservation with camper length and payment, includes one fair pass. One car parking pass per camping space is available for $10 extra Advisor Kevin Wise July-1
State Fair Selection Show (PAS) in Portage County  Optional Information July-7
Final Stall Sheets (final count of Members going to fair) Advisor Ruth Studer  July-28
Horse Inoculation (Shot) form Members Ruth Studer  July-28
Advisor  Handbook http://advisorshandbook.ohio4h.org/learning/experientiallearning.html Advisor  Information Any time
Authorization for Agent to Consent to Treatment of Minor (for use during Fair by non-parent supervisor) Parents Caregiver Any time for childcare
Accident Report Everyone  Information As needed
Age chart Advisor  Information As needed
Calendar for Horse Advisors Advisor  Information As needed
Checklist for Club Membership forms Advisor  Information As needed
Dear Abby: Choking “Game” Everyone  Information As needed
Dear Abby: Gossip Everyone  Information As needed
Horse Committees and Members list 2011-2013 Advisor  Information As needed
Barn Watch schedule (followed by Wash Rack monitoring next day) Advisor  Information August Advisors meeting
Concession Stand schedule Advisor  Information August Advisors meeting
Equine Photo Contest (not Randolph Fair Photo entry) Members Ruth Studer  August Advisors meeting
Horse Awards Ceremony Data Sheet Members Karen Smith August Advisors meeting
Show Day assignments: see Schedule for Horses at Fair (above) Everyone  Information August Advisors meeting
Walk-Trot Exception Request Advisor Kay Viall August Advisors meeting
William C. Schmidt “Sunshine” Award Anyone Lee Lance August Advisors meeting
PAS Form for Youth Going to Other Counties to Qualify Members Extension Office By deadline: check w/EO
Tack Swap Everyone  Information First Saturday in May
Barn Layout Everyone  Information For Fair
Barn Watch Record Advisor  Ruth Studer  For Fair
Camping Rules Everyone  Information For Fair
Checklist of Classes and Payment   Word doc V1    Excel file    Word doc V2 Advisor  Information For Fair
Checklist of Forms Needed AT Fair Advisor  Information For Fair
Checklist of Forms Needed Before Fair Advisor  Information For Fair
Checklist of forms Needed to Attend Fair Advisor  Information For Fair
Contest Classic rules Everyone  Information For Fair
Fair Board Code of Conduct: published in Fair Premium Book. Covers everyone; no signatures required. Fair Board Requirement Information For Fair
Horse Show Jobs Sign-up Sheet Advisor  Information For Fair
Preparing and Packing for Fair list Everyone  Information For Fair
Schedule for Horses at Fair 2013 Everyone  Information For Fair
Traffic Patterns at Fair - In, Out Everyone  Information For Fair
Versatility Class rules Everyone  Information For Fair
Horse Check-in Procedure  Advisor Information For Fair - Monday
Horse Trailer parking map Ruth Studer Clubs For Fair - Monday
In Case of Emergency (sign for end of barn) Advisor  For Fair - Monday For Fair - Monday
Stall Labels for Horse Check-in Advisor  For Fair - Monday For Fair - Monday
This Horse Trailer Belongs To Clubs For Fair - Monday For Fair - Monday
List of Members and Non-Members Staying Overnight at Fair  Advisor Sheriff For Fair - Tuesday
Stable Decorations Judging Sheet  Advisor to 4-H Office For Fair - Wednesday
Permission to Participate - NEW - submit annually - http://4hansci.osu.edu/horse/documents/09HorsePermissionForm1sided_000.pdf Advisor Extension Office March 1, May 1, June 1
Horse Committee Awards nomination form (Achievement, Leadership, Sportsmanship, Academics, Horsemanship)  Advisor Ruth Matheos  March advisor’s meeting
4-H Achievement Record (Members completes annually, throughout the year) Members Advisors Members’s first meeting
4-H Records: Costs for the Year (Members completes monthly, throughout the year) Members Advisors Members’s first meeting
4-H Records: Equipment Record (Members completes monthly, throughout the year) Members Advisors Members’s first meeting
4-H Records: Expense Report (Members completes monthly, throughout the year) Members Advisors Members’s first meeting
4-H Records: Feed Chart  (Members completes monthly, throughout the year) Members Advisors Members’s first meeting
4-H Records: Time Spent on Project (Members completes monthly, throughout the year) Members Advisors Members’s first meeting
Body Condition Scoring chart (courtesy of Purina Mills) Everyone  Information Members’s first meeting
Cleaning Tack Everyone  Information Members’s first meeting
Expectations for Youth Behavior  http://www.ohio4h.org/youth/behavioral.htm Everyone  Information Members’s first meeting
Expectations from Parents document http://advisorshandbook.ohio4h.org/family/files/Parent%20Expectation%20List.pdf Parents Information Members’s first meeting
Family Guide http://www.ohio4h.org/youth/fg06/index.html Everyone  Information Members’s first meeting
Helmet information http://www.troxelhelmets.com/products/discipline.php Everyone  Information Members’s first meeting
Ohio 4-H information (OSU):  http://4hansci.osu.edu/horse/index.php Everyone  Information Members’s first meeting
Ohio Equine Liability Law http://www.ohio4h.org/staff/sub04.html Everyone  Information Members’s first meeting
Ribbon Poem Everyone  Information Members’s first meeting
Robert’s Rules of Order Everyone  Information Members’s first meeting
Rules for Display of the Flag of the United States of America Everyone  Information Members’s first meeting
Rules for Portage County Horse 4-H (be sure to use the current version) Everyone  Information Members’s first meeting
Rules, Ohio Uniform Rules for Horse Shows (order from Extension Office)  Everyone  Information Members’s first meeting
Skillathon Information   http://4hansci.osu.edu/skillathon/horse.php Everyone  Information Members’s first meeting
Skillathon makeup: At Ohio State Fair. Proof of participation required. Members Ruth Matheos  Ohio State Fair
Horse Committee Constitution and ByLaws Advisor  Information Review & Revise alt years